Scheduling: a vital stage of project management


Scheduling is a fundamental imperative which needs to be controlled in the same way as the company finances. Nonetheless, the data for scheduling shifts greatly over time. Projects come to a halt, speed up, and certain phases are repeated. Scheduling, or planning, then, is both an important but repetitious task.

With most business or project management software, there are two additional constraints:

— financial data and human resources management are predominantly independent of each other

— Very short-term planning is dissociated from long-term project planning. Bringing short-term and long-term planning together within the same tool means onerous and time-consuming data entry, which is often abandoned after an initial bout of enthusiasm.

This is where Teamber shines as both pragmatic and efficiency oriented. To keep the data coherent, it must:

– be quick to enter
– make sense and interact with other data
– be useful for several project participants
– not demotivate the person who has to enter the data!

For this, we decided to manage financial, workload and production schedules simultaneously. This guarantees precision and unity between data. It also involves real communication between departments which are generally too independent and allows them to take into account their respective constraints.

Lastly, we have separated individual calendars from long-term production plans, as the main interest here is to ensure consistency between employees and workloads. It is possible, however, to have an overall view of the schedule per job role or personnel type without having to zoom in on the task distribution for one employee in particular. Each employee can use their own calendar to organise tasks and assignments. It is also the users themselves who propose short-term planning. Management, then, now only needs to intervene to manage priorities. Each person manages their own job, is empowered and connected to their colleagues.

“Keep calm and use Teamber! Forget the interface, just work together, simply.”

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